Tuesday , 25 September 2018

Five Traits Of A Reliable Data Outsourcing Company

Data is the foundation of any company in today’s business. A company is totally dependent on its data for success and future endeavors. In today’s world, businesses are moving at an amazingly fast pace and hence accumulating plenty of data along the way.

A company cannot base its decisions with piles of unused data, without finding its way to enter, manage and use unorganized data. Thus the most important parameter in managing a company is managing its data in a proper oriented manner. This is where hiring an efficient data entry team can help.

Data entry service providers are in fact, highly in demand in today’s business world. They help the businesses all over the world by helping their clients in collecting, processing and extracting data efficiently and correctly. Some companies prefer in-house data entry executives while others prefer offshore service providers. Outsourcing data entry work is a better option if we take timely delivery and cost in consideration. The advantage of hiring an offshore provider is that it takes care of everything, from collecting the data to arranging it properly and delivering it as required.

The top qualities which we should look into before hiring a data entry company are listed below:


The most important quality to look in for a data entry company is that it should be top notch accurate, as the data entry process needs to be 100 percent accurate with no compromises. For this, check out the working procedure of the team by setting up a meeting with them and asking them to show them their working procedure. Also focus on the following parameters along with accuracy

  • The staff should be well versed in English.
  • Company should be fully equipped with computers.
  • If there is any delay, staff can work in late hours.

Turnaround Time should be fast:

It is very important to check if the company can deliver data at the required time, as many businesses require their data to be entered quickly so that it can be processed at time. Therefore, while accuracy is important, it should also be checked that the company’s turnaround time is fast enough. Also, before giving the project to Data Entry Company, have a rough estimation of time it would take to complete and then accordingly assign the project. You must also try to find out the limitations of company to be hired, like if they work in shifts or not!!  Check if the company is working in the same time zone as yours, to avoid confusion.

Also, ask them what does the company promise in case they fail to meet your deadline?

Asking and clarifying these questions will help you decide if the data entry company can compile by your timeline.

The Cost Factor:

It is not necessarily true that the most expensive data entry companies will be the best one. This is a completely wrong notion. Never assume that if you pay more to a company, that company will provide you better services than the company that is offering you the same services for lower cost. Give time and very carefully explore the range of data entry companies for the services offered by them and their cost. You may even ask a handful of companies for trail and then mark out which one is best for you. It is very necessary for you to keep a check on how the data entry company bills you. You may also verify how much the data entry staff is being paid on an hourly basis. You can always negotiate about the price, but never forget to stay realistic about your requirements and the make the deal on the price that suits on both ends, yours and the data entry company’s.

There is a whole lot of companies offering data entry services, you would need to carefully choose data entry team who will be handling your data throughout the procedure. Select that company which meets your requirements, deadlines and budget. Paying attention to such details will surely ensure that your data entry needs are fulfilled as per your requirement.

Further, let’s take a look at some of the data entry services that can be beneficial for any corporate organization/ business.


To know customers’ response, surveys are conducted. Survey can be about many things, such as – new product launch, overall brand image, effectiveness of new ad etc. You may conduct the survey but it’s a long time consuming process. Also, you would need to store the data in a certain organized manner. But, when you hire a data entry company, they will, in addition to collecting the necessary information, analyze the data and deliver the arranged information in the required format.

Email Marketing:

The foremost thing you need to start an email marketing campaign is a mailing list of your target consumers .You can create custom content for the mails based on factors like gender, age group and economical condition, and data entry services provide can help you do efficiently.

Here, I have highlighted only two of the many services, data entry companies can help you with. The actual possibilities are endless as everything related to a business is actually data (salary, invoices, customer profiles etc.).

Therefore, hiring a data entry company is the only solution to manage data for a bright future of your business. Hopefully, the above mentioned points will help you choose a data entry company wisely and specifically according to your needs.

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